Executives drown in email, back-to-back meetings, and information overload. notodo triages at scale, prepares briefings, and surfaces only what needs your attention.
Internal updates, vendor pitches, cc'd threads, newsletter subscriptions, and automated notifications. Somewhere in that pile are 10-15 emails that actually need your input. Finding them takes an hour you don't have between meetings.
Your calendar is a wall of color from 8am to 6pm. There's no space for strategic thinking, preparation, or even reading the materials for the next meeting. You're reactive all day and do your actual thinking at 9pm at home.
Before a board meeting, investor call, or strategic decision, you need a concise summary, not a 40-page deck. But preparing that summary means asking someone to do it or spending your own time sifting through data. Neither scales.
You want to delegate email responses, meeting scheduling, and follow-ups, but training someone on your communication style and preferences takes months. And you still end up reviewing everything anyway, which defeats the purpose.
notodo categorizes every email by urgency and type. Board members, investors, and direct reports surface immediately. Internal FYIs, vendor emails, and automated notifications are archived or summarized. You see 15 emails instead of 200.
Set rules for focus blocks, meeting-free mornings, or prep time before important calls. notodo enforces these boundaries when scheduling requests come in, suggesting alternative slots without you having to say no yourself.
Your daily briefing surfaces the 5 things that need your decision today, upcoming meetings with prep context, outstanding items from your leadership team, and any external developments worth knowing about. Strategy, not noise.
Between meetings, dictate decisions, delegate tasks, and capture follow-ups. notodo turns your voice notes into draft emails, tasks, and calendar actions. Your EA or team can execute while you're in the next meeting.
Every meeting generates commitments. notodo extracts them from voice notes and email threads, tracks deadlines, and reminds you about items that are going stale. Nothing you promised in a meeting gets lost.
In the car, you review notodo's briefing: 3 decisions needed today, a board member's email flagged as urgent, your 10am meeting has a conflict with a rescheduled investor call, and the CFO's report you requested is in your inbox.
218 emails came in since yesterday evening. notodo archived 180 (cc'd threads, automated reports, vendor outreach), surfaced 12 that need your response, and summarized 26 FYIs into 4 bullet points. You approve 8 replies in 10 minutes.
Your COO's scheduling request for this morning was automatically redirected to your afternoon slot. notodo kept your 8:30-10:00 block clear for the strategic planning work you need to do before the board prep meeting.
Walking between conference rooms, you dictate: 'Tell the VP of Sales I approved the Q2 budget with the amendment we discussed. Schedule a follow-up with the new hire for next week. Remind me to review the partnership proposal by Friday.' Three tasks created, one email drafted.
Before a partnership decision, you ask notodo to pull the potential partner's financials, recent press, and any mutual connections. A concise brief lands in 3 minutes, enough context to make an informed call in the meeting.
notodo lists the 6 commitments made today across 5 meetings: 2 are delegated with emails pending approval, 2 are on your task list for this week, and 2 need follow-up emails. You approve the emails and close out with nothing hanging.
“My inbox went from a source of anxiety to something I check twice a day for 10 minutes. notodo surfaces what matters and handles the rest. It's the most effective EA I've never had to onboard.”
— A executives & c-suite using notodo
Yes. Email triage is designed for high-volume inboxes. It categorizes hundreds of emails per day, auto-archives noise, and surfaces only what needs your attention. Most executives go from 200+ daily emails to reviewing 10-20 that actually matter.
notodo complements an EA rather than replacing one. It handles the scalable, repetitive parts: email triage, scheduling enforcement, task extraction, briefing preparation. Your EA handles the judgment calls, relationship management, and complex logistics that need a human touch. Together, they're far more effective.
All data is stored in the EU with full GDPR compliance. Every action requires your explicit approval before executing. notodo never sends emails, creates meetings, or shares information without your sign-off. Your data is never used for model training.
The triage system follows strict rules: it never auto-archives emails from known contacts, invoices, security alerts, or client communication. Only obvious noise like newsletters, marketing, and automated notifications get archived. You can always adjust the behavior by telling notodo to always surface specific senders or domains.
Most executives see value within the first morning. Connect your Gmail, let notodo triage your inbox, and you'll immediately see the difference between 200 emails and the 15 that matter. The briefings, scheduling rules, and voice notes add more value as you configure your preferences over the first week.
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