Freelancers spend 15+ hours per week on admin, scheduling, and email. notodo automates the busywork so you can spend more time on billable work and less on everything else.
Sales, marketing, accounting, project management, client communication, and oh right, the actual work you're hired to do. Being a one-person business means every support function falls on you, and most of them aren't your strength.
For every 8-hour day of client work, you spend another 2-3 hours on invoices, expense tracking, email management, and scheduling. That's 10-15 hours per week of unpaid work. At your hourly rate, it's costing you thousands per month.
A simple 30-minute client call requires 4-6 emails to schedule. Multiply that by 5-10 clients and you're spending hours every week just coordinating when to talk. It's the least valuable thing you do, but it never stops.
You can't cc an assistant on emails or hand off scheduling to someone. When you're deep in client work, emails pile up, follow-ups get missed, and that prospect you meant to call back on Tuesday calls someone else instead.
Client emails, prospect inquiries, and invoice-related messages surface immediately. Tool updates, newsletters, and marketing emails get auto-archived. You respond to what matters in minutes instead of digging through clutter.
Define your available meeting windows and let notodo handle the rest. It books calls around your focus blocks, adds buffer time between meetings, and never double-books you. Clients get a frictionless experience without you lifting a finger.
Every project, deliverable, and deadline in one list. Tasks auto-create from client emails and meeting notes. Recurring tasks like weekly reports or monthly check-ins regenerate automatically so nothing gets missed.
Between client calls, record a quick voice note with what was discussed, what's needed next, and any ideas that came up. notodo transcribes everything, extracts action items, and creates tasks. Your commute becomes productive time.
Your morning briefing shows today's client meetings, pending deliverables, emails waiting for replies, and upcoming deadlines. No app-switching, no forgotten commitments. One screen, full clarity.
notodo shows you have a client deliverable due today, 2 meetings, a follow-up with a prospect that's been waiting 3 days, and a reminder that your monthly invoice to a retainer client is due this week.
14 emails came in overnight. notodo archived 8 (tool notifications, newsletters), flagged 3 from clients as action-required, and identified 2 scheduling requests. You approve replies to all 3 client emails and the scheduling is handled automatically.
A new prospect emails asking to meet. Instead of breaking focus to check your calendar and reply, notodo drafts a response with 3 available slots next week and queues it for your approval. You approve it in 5 seconds during a break.
Walking out of a client meeting, you dictate the 4 key deliverables agreed on, the revised timeline, and a note to send them the updated proposal. notodo creates tasks with deadlines and drafts the proposal email.
You need market data for a client proposal. You ask notodo to research industry benchmarks and competitor pricing. It compiles a summary in minutes that would have taken you an hour of googling.
notodo shows you completed 4 of 5 planned tasks, have 1 email still pending a reply, and tomorrow's first meeting is at 10am. You approve a follow-up email to the 3-day-old prospect lead and call it a day.
“I was losing 2-3 hours every day to email and scheduling. notodo gave me that time back and I'm using it on billable work. It paid for itself in the first week.”
— A freelancers & consultants using notodo
If you have more than 3 active clients and spend time on email, scheduling, and task tracking, notodo saves you real hours. The free tier lets you try basic features without commitment. Most freelancers see value from day one just with email triage and daily briefings.
notodo integrates with Moneybird for invoice-related workflows. It can remind you about pending invoices, help track payment follow-ups, and surface invoice-related emails. The integration focuses on keeping your accounting workflow connected to your communication.
Currently notodo connects to one Gmail account. If you manage all client communication through a single inbox (which most freelancers do), it works perfectly. Multi-account support is planned for a future update.
All data is stored in the EU with full GDPR compliance. notodo processes your emails and calendar to provide assistance but never shares data with third parties or uses it for model training. Every action requires your approval before executing.
Voice notes work wherever you can speak. Many freelancers use them while walking, commuting, or in a quiet corner. The transcription handles background noise well and you can always edit the extracted tasks before they're finalized.
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